Executive Assistant to CEO/COO

 

Fairfax, VA location in a happy, fun fast paced environment

 

A veteran is highly desired

 

Do you want to be part of something substantive?

Do you want to be with a firm where the owners know your name?

Do you wanted to be treated with respect and valued for your skills?

If you answered yes, then this is the firm for you!

 

This visionary award-winning Federal and VA healthcare consulting firm is looking for extraordinary technical, management, and subject matter experts to help continue to build a great company.  

 

The firm is a Service-disabled, Veteran-owned Small Business professional services firm with over 30 years of experience in their respective areas of expertise. These areas include disease management, health education, and health administration. The principal consultants of Visionary also specialize in health information technology and the management of large-scale programs and projects. Our leaders believe that optimum promotion of health and responsible management of chronic disease are dependent upon on a health care system that is capable of reaching all individuals and integrating personal health care with population based public health. 

 

They work:

 

To enrich the lives of the people who come in contact with us.

To learn and adapt.

To be driven and ambitious.

To embrace individual contribution.

 

As a full-time Permanent employee, you will primarily be responsible as the executive assistant to support two very busy, forward thinking former military executives.

You will primarily assist the Chief Executive Officer and/or the Chief Operating Officer in all daily administrative activities including tracking the assigned tasks for various team members.  Provide administrative support for other members of the firm as it relates to successful completion of daily operations.  Accurately and completely process and prepare all documents including providing quality assurance review of correspondence and work products ensuring they are free of errors, and in compliance with the official style and formatting requirements. Provide organized and prepared agendas well in advance of meetings or as specified by the supervisor. Provide assistance with organized, well-designed briefs or slides for the CEO & COO. Update and maintain calendars and monitor firm’s email accounts (Outlook); schedule appointments, provide direct management and support. Develop, compile and organize communications to/from the CEO/COO, including e-mail, telephone messages, and meeting schedules.  Initiate meeting set-up (scheduling rooms, materials, etc.) on behalf of the Chief of Staff and take meeting minutes when requested.  Coordinate off site meetings, departmental and related business development events.  Arrange travel and prepare expense reports for firm’s employees and consultants. Review expense reports to comply with mandated travel policies prior to signature. Produce accurate and professional correspondence and presentations for internal and external use. Manage, organize, and update relevant data using database applications.  Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups.  Faxing, filing, copying, shredding, compiling documents, and other duties as required

 

You must have excellent organizational, verbal and written communications skills. Exceptional interpersonal skills.  You must be detail oriented and highly organized.  Must be a master at multitasking and handling changing priorities.  Able to manage under stress with minimal supervision.  Strong overall computer skills, both in software applications (Microsoft Office applications, and others as required) and above all be an anticipatory thinker

 

You must be an independent-thinking, self-motivated, integrity and honesty based professional.  You must provide exceptional delivery in all undertakings, coupled with the ability and willingness to work with the firm’s owners in a discrete and confidential mode concerning internal business operations.  The IDEAL temperament is one of confidence, humility, respect, courage to execute and commitment to the service of others, particularly the firm’s owners and all associated staff of the firm.

A VETERAN IS STRONGLY PREFERRED

Primary work location will be located in Fairfax, VA.   Other locations may include locations throughout the Greater Washington, DC region, on an as-needed basis.

Travel will be required on occasion to locations throughout the United States and overseas.  The candidate must ensure that they possess a current passport and related TSA credentials for travel.

9-6 M-F, however, as work requirements dictate, such as for business travel, major business events, prime season for business pursuits and ad hoc mission requirements, the work schedule may deviate

The firm offers, growth, excellent benefits and retirement.  Salary up to $60,000