Career Opportunities

One of the most prominent International Human Resources consulting firms located near Metro in Arlington seeks an Executive Assistant & Team Leader for their growing office. This position is responsible for assisting and supporting the day-to-day administrative functions of the office. In addition to providing top level administrative support, this position serves as the team leader who will supervise the support staff consisting of 2 administrative assistants and the receptionist. This position reports to the Director and works in close cooperation with the Federal Sector and Benefits leader in the office.

Position responsibilities are two-fold:

Administrative.

Provide expert level administrative support to the VP, Head of the US Federal Sector and the Benefits practice group leader. Perform moderately complex administrative duties, which include substantial initiative and responsibility, including preparing complex documents and PowerPoint presentations, create and maintain spreadsheets and databases; prepare and manage deliverables (productions, assembly, mailings, etc.). Manage consultant calendars and schedule appointments & calls with clients and prospects; Handle arrangements for in house meetings, including materials, supplies and food; Prepare correspondence to prospects and clients as appropriate.

Office Management.

Lead, manage and direct the administrative team to provide quality, cost effective support by providing oversight and coordination of work/workloads to ensure consistently timely and high-quality standards of product output. Keep team members informed of information that affects workflow and service delivery; Encourage, perform, and facilitate team building, workload sharing, skills development and training; Conduct performance reviews (in consultation with office leaders), approve vacation and personal time, monitor and approve overtime and review time and expense submissions for the administrative team. Coordinate HR and administrative functions with corporate staff including all aspects of new-hire set-up and orientation.

Requirements

Please have 5+ years supporting upper level management, experience in the professional services, legal or consulting industry preferred. Previous supervisory experience, demonstrated ability to establish and implement office policies and procedures in support of staff professionals’ strongly preferred and demonstrated ability to create a strong culture of support and coordination strongly preferred.

A Bachelors Degree preferred, expert level computer skills required: Word, Excel, PowerPoint, and Outlook. Strong writing/proofreading skills, including grammar, punctuation, and spelling; In-depth knowledge of the administrative procedures and tools required to support an individual or group.

Compensation

Hours: 9-5:30, Salary: $60,000 - $65,000 and the firm offers a rich benefits plan or Healthcare, tuition aid, a 10% incentive bonus and so much more.

To Apply

Please email your resume as soon as possible as a WORD attachment to: bjsteffan@steffanco.com