LEGAL SECRETARY – PATENT PROSECUTION

Up to $85,000 and amazing attorneys to support

Stable cutting edge international law firm located in the heart of Tysons, VA near metro seeks a rock star patent secretary to perform secretarial and administrative functions for 3-5 attorney(s) in the Intellectual Property Section of the Firm’s NOVA office. You will need knowledge of format procedures, practice specific tasks and specialized terminology. The Legal Secretary also maintains a working knowledge of an attorney’s area of practice, and will require the ability to appropriately prioritize multiple work assignments and meet deadlines.

Prepare new applications including Provisional, Non-Provisional, and Continuation, PCT and National Phase applications, making sure final deadlines are met and all papers are properly prepared and filed in a timely manner with the USPTO. Prepare Amendments, Notice of Appeals, Responses to Restriction Requirement, Notice to File Missing Parts, Notice to File Corrected Papers, Request for Continued Examination (RCE), Appeal Briefs and other necessary filings to the USPTO. Maintain backup docket on a daily basis making sure all filings are completed and filed in a timely manner via hand-delivery or EFS (Electronic Filing System) with the USPTO. Report correspondence received from the USPTO to clients in a timely manner. Prepare correspondence and responses for mailing, faxing, courier, FEDEX, including the certificate of mailing, copy and filing of documents. Provide information to IP Docketing Department for new matters and items filed with and received from USPTO. Order and obtain copies of issued patents and patent file histories. Verify accuracy of entries made in the docketing system. Obtain copies of patents, file wrappers and other documents as requested. Ensure time entry is input correctly into the timekeeping system in a timely manner. Prepare new client/matter opening requests. Coordinate meetings and conference calls (i.e., client notification, conference room scheduling, catering arrangements, audio-visual set-up, and/or conference call scheduling). Communicate with clients on non-legal inquiries as directed by assigned attorney(s) and Perform other various administrative duties such as preparing notebooks, exhibits and forms

The ideal candidate for this position must have a minimum of 5 years legal secretarial experience in patent prosecution; must be able to demonstrate an expertise in Adobe Acrobat, Microsoft Word 2010 and Outlook 2010, as well as have reasonable knowledge of other Microsoft Office 2010 software applications (such as Excel and PowerPoint). Candidates must have the ability to operate the Firm specific software applications including customized tool bars and table styles at an advanced level within a reasonable period of time.

9-5:30, paid OT, Fantastic firm benefits including tuition aid, 3 weeks PTO, and a great firm culture. This position requires flexibility to work overtime if needed to meet deadlines. High school diploma or equivalent required, degree preferred.

$65,000 – $85,000 DOE, education, tenure and current salary