Accounts Payable Specialist

 

Baltimore, MD

 

You must have a BA or BS

 

Exciting opportunity to join a multi-office law firm in their Baltimore office as an Accounts Payable Specialist.

 

You will open all mail, internal & external. Check all inter-office/U.S. mail for requests for payment/reimbursements. Scan to AP to Be Entered as needed.  Scan invoices to A/P to be entered folder. Check all inter-office/U.S. mail for requests for payment/reimbursements. Scan to AP to Be Entered as needed. Answer daily A/P/ emails regarding check status, invoices or supply backup when needed. Answer all internal emails for RUSH requests, invoice, PEA, Portal issues, reimbursements, invoice discrepancies, copies of cleared checks and payment details. -Void checks when necessary (all branches) Void checks that are returned as needed and stop payment/void as requested. Personal postage, messenger & copy charges/excel spreadsheet entry (Monthly). A/P data entry and verify and request W-9’s as needed from the requestor or vendor directly. Send W-9’s as request to outside requestors.  W-9 form completions as requested. Email/mail W-9’s as requested by vendors/clients. Handle ACH payments sent as requested.  Pay employees by ACH weekly (EMP). Disburse Petty Cash Reimburse Petty Cash requests as needed. Petty Cash & Certified Checks from Bank of America. Order foreign payments via BOA CashPro. Verify approvals, invoice payee, invoice amount and due date as requested.  Run the bank files for all checks cut and upload to the bank site. Box up and label anything going to outside storage facility and other duties as assigned.

 

Please have a college degree with 2-3 years of accounting experience and must be detailed oriented. There is a lot of data entry.

 

The hours are 9-5pm (1-hour lunch), Orientation would be remote, but department training will be done in the office.  Remote work possible after that.

 

The salary range for this position will be 45-52K with excellent benefits.