Legal Assistant – Litigation

Located near Foggy Bottom Metro

Any litigation experience would be a plus

8:30-5:00 M-F with paid overtime.

Salary Range: $90,000 – $110,000

Work Model: Onsite 4-5 days a week during your first 90 days and then up to 2 days remote after 90 days. Training will be at the firm’s East Coast headquarters for the first 3 days (at the firm’s expense), and thereafter in DC.

This successful and growing East Coast-based firm with over 200 attorneys seeks an experienced legal assistant.

This position supports attorneys in the Washington, D.C. office by performing administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting.

This position requires a minimum of five years of experience as a legal administrative assistant, legal assistant, or legal secretary in a legal environment. Assist through the performance of complex administrative, billing, calendar maintenance, and business intake duties.

Position Reports to: Legal Support Team Supervisor and D.C. Administrative Chair

Primary duties will include, but are not limited to, the following:

  • Provide legal and administrative support to attorneys across multiple practice areas
  • Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
  • Prepare and organize documents for regulatory submissions, comment letters, and agency filings
  • Calendar regulatory deadlines and maintain calendars for pertinent deadlines
  • Support transactional work, including due diligence document management, closing coordination, and preparation of transaction binders
  • Coordinate due diligence requests and document production for transactional matters
  • Assist with preparation of signature pages, closing documents, and post-closing deliverables
  • Coordinate with clients, co-counsel, regulatory agencies, and other external parties
  • Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
  • Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
  • Schedule and organize meetings, client calls, travel, and conferences for attorneys
  • Manage multiple matter calendars and maintain organized files, including electronic files and databases
  • Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
  • Possess strong attention to detail, perform self-review, and ask questions as needed in preparation of legal documents, letters, and other written materials
  • Analyze factual information under the supervision of the assigning attorney
  • Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
  • Create new files and maintain existing files utilizing an automated records management system
  • Maintain personal correspondence, reading files, billing letters, expense reports, and other client-related documents in accordance with the Firm’s standard filing procedures
  • Open new client/matter files per Firm procedures
  • Provide matter management support as needed across various practice areas
  • Enter timesheets into the Aderant database for attorneys
  • Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
  • Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
  • Overtime and flexibility will be required on occasion

 

Required Skills:

  • Strong office organizational skills and attention to detail
  • Proficiency in navigating through the entire Microsoft Office Suite/Nuance/Outlook

 

Education and Experience Requirements:

  • A Bachelor’s Degree is preferred
  • At least five (5) years’ experience in the above skill areas
  • Experience supporting federal regulatory practice and/or transactional matters strongly preferred
  • Experience with federal agency portals and case management systems (e.g., CFIUS) is considered a plus
  • Demonstrated proficiency in MS Office Suite and Adobe software programs

 

Benefits

The firm offers a full array of medical, dental, and vision benefits, LTD and STD, Parking subsidy, childcare subsidy, Medicare support, Flexible spending, 21 days of PTO after your 90-day probationary period, and a 401(k)

in Hybrid Model, Washington, DC