Executive Legal Secretary – Corporate

Washington, DC, 2-3 blocks from Foggy Bottom Metro stop

$80,000-$108,000; M-F 

Please note that our DC office is currently scheduled to be in office a minimum of 4 days a week; this team is typically 5 days a week with flexibility for working remotely occasionally, as approved. The precise daily hours are flexible and can be mutually agreed upon to allow for the best commute, preferences, etc.

This firm is one of the world’s finest law firms with the most robust integrated legal practices. With 40+ offices worldwide, it is renowned for its local connections and global influence, delivering comprehensive legal services worldwide.

The ideal candidate will have 5+ years of legal experience as an executive legal secretary, legal secretary, legal assistant, or legal administrative assistant in Corporate, SEC, M&A, Business, or other related fields.

Responsibilities:

  • Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills. This includes, but is not limited to, the following:
    • Complete audit letter requests
    • New client engagement letters
  • Maintain attorney(s) appointment calendar, meetings, business trips, sensitive client matters, and prepare mailings.
  • Answer attorney phone lines.
  • Assist with invoicing matters, especially monthly billing, mid-month accruals, and estimates.
  • Arrange all travel reservations and prepare all travel expense reports.
  • Transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription.
  • Open new files, request conflict of interest checks with the appropriate department, and maintain all client and general files.
  • Keep files current and filing up to date for each client/matter.
  • Conduct periodic review for possible storage of older files; prepare files to be closed.
  • Assist administratively with mergers & acquisitions transactions (prepare closing books, finalize documents, prepare signature pages) and SEC filings (reviewing EDGAR proofs, finalizing tables).
  • Prepare PowerPoint and presentation materials.

 You must have:

  • 5+ years of legal experience in Corporate, SEC, M&A, and other business-related practices.
  • Excellent project management skills, organizational skills, and ability to manage competing priorities.
  • Ability to prioritize workload to meet deadlines; must be able to work effectively in deadline-pressured situations.
  • Must possess a high level of professionalism and interpersonal skills to work well with employees at all organizational levels and maintain all information in the strictest confidence. Required to use tact and diplomacy when dealing with others.
  • Must have the ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone; ability to proofread typed material for grammatical, typographical, or spelling errors.
  • Intensive document organization and preparation skills required.
  • Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel), Adobe Acrobat, and Kofax Power PDF Advanced.
  • High School diploma or equivalent work experience required.
  • Minimum typing speed of 70 wpm.

A 37.5-hour workweek, paid overtime, very stable and growing, fantastic healthcare benefits, dental, vision, AD&D, STD, LTD, 20 days PTO, life insurance, ten holidays, Discretionary bonus, and contribution to the 401k, and a very social, open, diverse firm culture.

in Fully onsite, Hybrid Model, Washington, DC