Senior Legal Secretary

White Collar Investigations and Securities Enforcement Practice Group. (Preferred but not required.)

Location: Washington, DC, 1 block from 2 metro lines

Hours: 9:5:30 with [possible adjustment

The start date is flexible, but the ideal start date would be in January 2026 to allow you to receive your bonuses, year-end contributions, and holiday vacations.

Yearly compensation range: from $85,000 – $95,000

During the 90-day training period, you will be in the office 5 days a week, and then transition to a hybrid model of 4 days in-office and 1 day remote (Friday).

This fantastic, large, full-service national firm with 20 offices across the US seeks an experienced Legal Secretary to join its collaborative and well-established Financial & Innovative Markets Team.

You will support five attorneys. The average tenure in the firm is 15 years.

The position will support 5 senior partners and practice leaders in handling high-profile, sensitive matters across financial services, crypto/digital assets, corporate transactions, complex litigation, white-collar defense, and regulatory investigations.

This is a non-exempt position that reports to the Human Resources Manager. The ideal candidate will possess excellent people, organizational, and planning skills as well as the ability to adapt to fast-paced, ever-changing priorities.

Responsibilities:

• Deliver elite, confidential administrative and legal support to practice leaders and attorneys across crypto, financial services, corporate, and litigation matters.
• Manage sensitive information with the highest level of judgment and security awareness.
• Serve as a core assistant to attorneys—anticipating needs, spotting gaps, and driving matters forward.

Matter Organization, File Tracking & Management 

• Review, organize, and maintain client files, investigation materials, regulatory correspondence, pleadings, transaction documents, and meeting notes.
• Convert raw meeting notes and attorney dictation into clear action lists, deadlines, matter summaries, and follow-up logs.
• Track open tasks across multiple active matters and ensure nothing falls through the cracks.
• Assist with opening new matters, conflicts checks, client intake, and related administrative processes.

Client Interaction & Communication / Administrative & Operational Excellence 

• Act as a polished, trusted liaison with clients, co-counsel, regulators, counterparties, and other external parties.
• Schedule meetings, calls, briefings, and multi-party coordination with precision and professionalism.
• Provide intelligent, client-facing support while maintaining strict confidentiality.
• Provide telephone support, manage calendars, schedule complex meetings across time zones, and coordinate travel.
• Prepare mailings, expense reports, courier requests, and other administrative paperwork.
• Deliver accurate document production, including redlines, TOCs, PowerPoint formatting, and document comparison.
• Support billing and time entry with accuracy and attention to detail.
• Assist senior attorneys with reminders and prioritizing time-sensitive items.

Research, Information Gathering & Briefing Support

• Conduct targeted basic research on financial services, crypto, corporate matters, litigation status, and regulatory issues.
• Summarize findings into clean briefing notes, chronology logs, or reference packets.
• Maintain internal databases for quick retrieval of information.

Professional & Ethical Standards

• Demonstrate strong working knowledge of firm policies and administrative procedures.
• Act as a steward of confidentiality, professionalism, and client trust.
• Provide notary services if licensed.

Requirements:

• Minimum 5+ years supporting multiple attorneys, with the preference being within a law firm.
• Familiarity with legal terminology and financial/crypto regulatory vocabulary.
• Experience providing administrative support for financial services, crypto/digital assets, corporate transactions, investigations, or litigation is a significant plus.
• Advanced skills in Word (styles, track changes, document comparison).
• Strong proficiency in Excel, PowerPoint, Outlook, Adobe Acrobat, and document formatting and management platforms.
• Ability to quickly learn workflow tools and implement them efficiently.
• Exceptional written and verbal communication skills.
• Ability to interact with attorneys, clients, regulators, and staff with professionalism, tact, and confidence.
• District of Columbia Notary (or willingness to obtain).

Benefits:

The firm offers a comprehensive benefits package that includes medical, dental, vision, LTD, STD, life insurance, commuter benefits, 401k, 22 days PTO, all holidays, gym in the building, and so much more