Trademark Administrative Assistant

Washington, DC, location near 3 metro stops.

Salary range: $65,000 to $95,000 DOE, paid overtime, and a discretionary bonus.

During the 90-day training period, you will be in the office 5 days a week, then transition to a hybrid model of 4 days in the office and 1 day remote (Friday).

This fantastic, large, full-service national Firm with multiple offices throughout the US seeks an experienced Trademark/IP Administrative Assistant to join its collaborative and well-established IP Practice group in DC. The average tenure in the Firm is 15 years.

This position is 90% Trademark and 10% Patent.

M-F –9-5:30 – Occasional paid overtime

The ideal candidate will possess excellent interpersonal, organizational, and planning skills. This role requires creativity, attention to detail, and solid administrative skills. This position is highly administrative/secretarial, with extensive travel arrangements, meeting planning, and support for busy attorneys.

Responsibilities:

• Delivering excellent work and superior service to the Firm’s internal stakeholders, attorneys and clients; providing highly efficient and effective secretarial and administrative support to a legal team consisting of six to eight timekeepers.
• Assists attorneys with meeting client-service support demands, including but not limited to providing telephone support (receiving calls, answering questions, and otherwise being helpful to callers), performing administrative tasks as requested, performing document production, uploading and saving documents, assisting with opening new matters and client intake requests, time entry and billing support, and other related tasks.
• Communicates with attorneys and assists in balancing the team’s workload to ensure completion of projects within established time frames and quality standards; seeks guidance from the Human Resources Manager when workload demands and deadlines dictate. Takes initiative and follows up with timekeepers to clarify tasks, outstanding items, or upcoming deadlines.
• Prepares mailings and internal paperwork, including expense reimbursements, messenger or courier vouchers, and other such forms required by other support departments.
• Schedule various events and meetings. Works with the internal and third-party Travel Department regarding business trips, schedules conference rooms using the Conference Room Scheduler, and orders meals and refreshments for meetings as necessary.
• Proofreads, prepares, and processes legal documents and papers, including, but not limited to, editing PowerPoint presentations and documents, preparing redlines, and tables of contents.
• Provides dependable, flexible support. Demonstrates teamwork by providing reception relief as well as back-up secretarial and administrative support to others as requested by the attorneys and/or the Human Resources Manager; contributes to the assimilation of new legal and support staff.
• Notary services and other duties as requested and assigned.

Requirements: 

• Minimum of 3 to 35 years of solid Trademark experience in a law firm or a combination of Trademark and Patent experience as an administrative assistant, secretary, or legal assistant. This is not a paralegal role, nor does it have paralegal duties.
• Advanced skills in Word (using styles, track changes, and document comparison programs); proficient in Excel and PowerPoint; Advanced skills with Outlook, Adobe Acrobat.
• Advanced skills using Teams and Intapp
• Solid ability to multitask and possess strong organizational skills.
• Advanced knowledge of Intellectual Property terminology and acronyms is required.
• Ability to provide a high level of customer service
• District of Columbia notary is a plus.

Benefits:

The Firm offers a salary range of $65,000-$95,000 depending on experience, education, and years of experience in Trademark and IP. They offer a comprehensive benefits package that includes medical, dental, vision, LTD, STD, life insurance, commuter benefits, 401 (k), 22 days of PTO, all holidays, a gym in the building, and so much more!