You will support senior partners in the global leadership team
This is a pinnacle job for any career Legal Secretary. Above average salary – Ask us!
This rare opportunity has yet to be available for over 30 years
You must have advanced Excel and PowerPoint skills to include all advanced features like pivot tables, slides, and more.
This role, on occasion, will be required overtime in the office and work remotely in the evenings or weekends as needed for the last-minute needs of the partners.
Location: Downtown Cleveland, OH, with phenomenal management and a collaborative, dedicated, and forward-thinking culture.
Due to the sensitivity and level of this role, this job is onsite 5 days a week, 8:30 am-5 pm M-F with 5-10 hours of paid overtime weekly.
This premier firm has one of the world’s most robust integrated legal practices, with 45 offices worldwide and over 1700 attorneys. The firm is renowned for its local connections and global influence, delivering comprehensive legal services worldwide. The firm seeks an experienced executive legal assistant to handle executive administrative support for several partners in leadership roles. You will be part of the inner circle. This is a highly confidential and sensitive job, and you will deal with partners worldwide. Please have 5+ years of executive legal secretary experience in a law firm working for a senior partner, managing partner, name partner, or similarly ranked partner.
Essential duties and responsibilities:
Prepare, revise, and proofread legal documents and correspondence.
Heavy scheduling, calendaring, domestic and some international travel arrangements, handling the logistics and planning of conferences, and client meetings
Prepare expense and disbursement forms for reimbursement or payment
Maintain assignment calendars
Coordinate incoming/outgoing mail and packages
Answer telephones and relay messages appropriately.
Prepare timesheets and review client bills.
Maintain client and administrative files following firm procedures, including within the document management system
Exercise independent judgment when prioritizing work assignments
Exceptional communication skills using email, or other forms of correspondence
Work with highly sensitive and confidential attorney compensation and packages
Perform other secretarial duties as assigned
An associate’s degree (A.A.) or equivalent from a two-year college or technical school
A minimum of 8 years of executive-level legal secretarial experience in a law firm
Proficiency with Microsoft Word, including knowledge of how to convert, clean, and style documents, table of contents, and authorities are, required
Expert knowledge of other software, including Microsoft Outlook, Excel, PowerPoint, and any legal accounting/billing software
Must have strong communication and organizational skills
37.5-hour workweek, very stable and growing, fantastic healthcare benefits, dental, vision, STD, LTD, 20 days PTO, ten holidays, 401k, pretax subsidized transportation, and more! With a very social, open, diverse firm culture.