Executive Legal Secretary – Public Policy

Washington, DC, 2-3 blocks from Foggy Bottom Metro stop

$80,000-$108,000; M-F 

Please note that our DC office is currently scheduled to be in office a minimum of 4 days a week; this team is typically 5 days a week with flexibility for working remotely occasionally, as approved. The precise daily hours are flexible and can be mutually agreed upon to allow for the best commute, preferences, etc.

This firm is one of the world’s finest law firms with the most robust integrated legal practices. With 40+ offices worldwide, it is renowned for its local connections and global influence, delivering comprehensive legal services worldwide.

The ideal candidate will have 5+ years of legal experience as an executive legal secretary, legal secretary, legal assistant, or legal administrative assistant, or Legislative Assistant in Public Policy law.

Responsibilities:

  • Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills. This includes, but is not limited to, the following:
    • Complete Lobby registrations
    • Complete Lobby reports
    • New client engagement letters
  • Demonstrated ability to manage dynamic calendars, schedule meetings, business trips, prioritize conflicting appointments, sensitive client matters, and prepare mailings.
  • Proven experience in coordinating and managing complex scheduling.
  • Exceptional proofreading skills – both for substance and formatting.
  • Assist with invoicing matters, especially monthly billing, mid-month accruals and estimates.
  • Experience with International travel and working with time zones. Arrange all travel reservations and prepare all travel expense reports.
  • Transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription.
  • Open new files, request conflict of interest checks with the appropriate department, and maintain all client and general files.
  • Keep files and filing up to date for each client/matter.
  • Conduct periodic review for possible storage of older files; prepare files to be closed.
  • Prepare PowerPoints and presentation materials.

 Requirements:

  • Minimum of 5 years of administrative support experience in a law firm, on the Hill, or professional services environment supporting multiple professionals.
  • Excellent project management skills, organizational skills, and ability to manage competing priorities.
  • Ability to prioritize workload; working effectively under pressure and deadlines.
  • Must possess high professionalism and interpersonal skills to work well with partners and employees and maintain information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
  • Must be able to compose documents in the appropriate business style using correct grammar and spelling; communicate using proper grammar and diction over the telephone; proofread typed material for grammatical, typographical, or spelling errors.
  • Intensive document organization and preparation skills required.
  • Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel), Adobe Acrobat, and Kofax Power PDF Advanced.
  • A high school diploma or equivalent work experience is required.
  • Minimum typing speed of 70 wpm.

A 37.5-hour workweek, paid overtime, very stable and growing, fantastic healthcare benefits, dental, vision, AD&D, STD, LTD, 20 days PTO, life insurance, ten holidays, Discretionary bonus, and contribution to the 401k, and a very social, open, diverse firm culture.

in Fully onsite, Hybrid Model, Washington, DC