Legal Billing Specialist

Up to $80,000 with growth and incredible benefits.

Currently remote to start and eventually you will  transition back to being in the office in downtown Chicago in the late fall

Incredible supervisors and career path!

You must have law firm billing experience.

This award-winning international firm with offices in all major business centers around the world seeks a legal billing analyst/specialist

If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness and adaptability, this is job for you to join the firm’s Finance Operations department in Chicago.

You will represent the Finance Operations Department and work as a key member of the Billing Team, providing full-service support to attorneys and clients on all billing related functions. You will be executing the monthly billing cycle for assigned partners and clients and ensuring full compliance with client agreements. Among key responsibilities are ensuring timely, accurate, and quality billing work products and providing exemplary customer service to partners, clients, and colleagues. The Analyst will edit, prepare, and process attorney invoices; coordinate the successful submissions of E-billed invoices and provide reports, spreadsheets, and other supplementary billing deliverables. You will conduct any necessary research to resolve billing issues and ensure compliance with client guidelines and fee agreements.

You will generate and distributes prebills, assist with month end processing, draft correspondence, perform time and expense transfers and edits, generate reports, prepare invoices, manage timeliness of billing, allocate unapplied funds, perform write-offs, cancellations, and post and mail bills. Ensure accuracy of work product, determine appropriate bill formats, meet ethical standards, recommend process improvements, prepare spreadsheets or supplemental billing documents, manage client billing requirements, understand fee arrangements, prepare bills for electronic processing, troubleshoot issues, coordinate necessary matter changes, and other billing related projects as necessary. Accept responsibility for high level of accuracy and completeness of bill preparation, ensure that bills are in agreement with client billing arrangements and system records. Provide the highest-level customer service on all billing related tasks. Perform duties related to E-billing submission, utilizing electronic billing knowledge to ensure that clients receive electronic invoices in an accurate and timely manner. Submits electronic invoices through vendors, manages status of electronic bill rejections, other E-billing duties as assigned. Maintain a daily working knowledge and mastery of client guidelines as they pertain to electronic billing. Assists with Support boxes and overflow as needed. Acts as a backup to team members and be proactive in assisting others to ensure deadlines are met timely. Advises management if they have time to assist others

Required Qualifications

A Bachelor’s degree in a related field OR an equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Minimum of two (2) years of previous law firm billing experience 

Prior experience working in a professional legal services or a  law firm setting

Proficiency in Microsoft Office products, required
Excellent math aptitude and understanding of general accounting principles, required

Preferred Qualifications

Experience working with Aderant Expert Billing System, preferred
Working knowledge of various E-billing Vendor Systems, preferred

9-5:30 M-F, occasional paid overtime, salary up to $80,000 based on education, skills, and years of experience. Comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous vacation and personal/sick plan, discretionary bonus and opportunities for professional development and growth.