Legal Secretary – Assistant
Washington, DC location near Farragut North & West Metro stops.
Up to $85,000 and a bonus.
During the 90 days training period, you will be in the office 5 days a week, and after, you will go to a hybrid model of 3 days in and 2 days remote.
This fantastic large full-service national firm with 20 offices throughout the US seeks a Client Coordinator with 3-5 years as a legal secretary to join their Antitrust and environmental practice groups in their DC office.
This non-exempt position
M-F – 9-5:30 – Occasional paid overtime
As the legal secretary, you will:
Deliver excellent work and superior service to the Firm’s internal stakeholders, attorneys, and clients; contribute to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of six or more timekeepers.
Assist attorneys with meeting client-service support demands, including but not limited to providing telephone support (receiving calls, answering questions, and otherwise being helpful to callers), performing administrative tasks as requested, performing document production, uploading and saving documents, assisting with opening new matters and client intake requests, time entry and billing support, and other related tasks.
Communicate with attorneys and assists in balancing the team’s workload to ensure completion of projects within established time frames and quality standards; seek guidance from the Human Resources Manager when workload demands, and deadlines dictate. Takes the initiative and follows up with timekeepers to clarify tasks, outstanding items, or upcoming deadlines.
Prepare mailings and internal paperwork, including expense reimbursements, messenger or courier vouchers, and other forms required by other support departments.
Schedule various events and meetings. Work with Travel Department regarding business trips, schedule conference rooms using the Conference Room Scheduler, and order meals and refreshments for meetings as necessary.
Proofread, prepare, and process legal documents and papers, including editing documents and preparing redlines and tables of contents.
Provide dependable, flexible support. Demonstrate teamwork by providing reception relief and backup secretarial and administrative support to others as requested by the attorneys and the Human Resources Manager; contribute to the assimilation of new legal and support staff.
Notary services and other duties as requested and assigned.
A minimum of 5 years of law firm experience is required, supporting at least six attorneys.
Advanced skills in Word (using styles, track changes, and document comparison programs); proficient in Excel and PowerPoint; Advanced skills with Outlook and Adobe Acrobat.
The ability to provide a high level of customer service and clearly and effectively communicate verbally and in writing.
A District of Columbia notary is a plus.
Experience with InTapp, NetDocs, and other legal software is a plus.
The firm offers a comprehensive benefits package that includes medical, dental, vision, LTD, STD, life insurance, commuter benefits, 401k, 15 days PTO, all holidays, and so much more!