Bilingual Executive Legal Secretary – Litigation

Location: Miami

$50,000-$70,000; M-F 

English-Spanish fluency required

Work Model: A hybrid schedule of 4 days onsite and one day remote (Friday)

This firm is one of the world’s finest law firms with the most robust integrated legal practices. With over 40 offices worldwide, it is renowned for its local connections and global influence, delivering comprehensive legal services globally.

The ideal candidate will have 5+ years of legal experience as an executive legal secretary, legal secretary, legal assistant, or legal administrative assistant in Litigation.

Responsibilities:

• Draft, revise, and format legal documents, correspondence, memoranda, and e-mail.
• Perform administrative tasks such as preparing expense reports, check requests, client invoices, and time entry, as requested.
• E-filing in the State and Federal courts.
• Maintaining and managing client files.
• Maintaining attorneys’ calendars and scheduling appointments.
• Initiating communication and responding to client inquiries.
• Coordinating client meetings, travel arrangements (domestic and international) and conferences.
• Performing general administrative tasks of filing, mailing, answering phone calls and greeting clients.
• Working cooperatively with staff, paralegals and lawyers.
• Maintaining proficiency with office procedures and staying current with Firm technology.

Qualifications:

• An Associate’s degree (A.A.) or equivalent from a two-year college or technical school, or at least three years of legal secretarial experience, preferably in a law firm or other appropriate comparable experience.
• Bilingual (English/Spanish).
• Ability to type, read, and write to proofread and perform initial input and revisions to legal documents, correspondence, memoranda, and email.
• Attention to detail and strong organizational skills.
• Litigation and e-filing experience.
• Must possess a high level of professionalism, strong interpersonal skills, and provide excellent client service.
• Ability to prioritize, manage multiple tasks under tight deadlines, and use good judgment to meet deadlines.
• Good working knowledge of document management system (iManage).
• Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook. Basic technological and research skills.

A 37.5-hour workweek, paid overtime, very stable and growing, fantastic healthcare benefits, dental, vision, AD&D, STD, LTD, 20 days PTO, life insurance, ten holidays, Discretionary bonus, and contribution to the 401k, and a very social, open, diverse firm culture.