Senior Legal Billing Specialist

DC

$90,000-$115,000 – Hybrid model

35-hour week – 9-5 M-F

A well-established law firm is seeking an experienced Senior Legal Billing Specialist to join its billing team. This is an excellent opportunity for a seasoned legal billing professional who enjoys working with complex billing matters, interacting with clients and attorneys, and serving as a resource to colleagues.

The role is hybrid.  The firm offers bonuses, a transportation allowance, and much more!

The ideal candidate will bring strong law firm billing experience, excellent attention to detail, and the ability to navigate complex client billing requirements. This position offers the opportunity to take on a greater leadership and mentoring role while working in a collaborative, fast-paced environment.

What You’ll Do

• Manage the monthly billing cycle from invoice preparation and review through finalization and submission.
• Prepare, edit, proofread, and finalize client invoices in accordance with firm policies and individual client billing guidelines.
• Handle complex billing arrangements, including multi-payor, fixed-fee, split billing, discounts, write-offs, deferrals, and time transfers.
• Review billing data, research discrepancies, and provide detailed information and analysis to attorneys and internal teams.
• Partner with the e-billing team to ensure invoices are submitted accurately and on schedule.
• Serve as a key contact for clients regarding billing questions, discrepancies, and special billing requirements.
• Work closely with attorneys, legal assistants, accounting professionals, and other departments to resolve billing issues from beginning to end.
• Maintain accurate records of client billing guidelines and ensure compliance with changing requirements.
• Prepare billing reports and review information for accuracy prior to submission.
• Identify opportunities to improve billing processes, procedures, and workflows.
• Provide guidance, training, and mentoring to less-experienced billing team members.
• Assist with team coverage and special projects as needed.

What We’re Looking For

• 5+ years of law firm billing experience, including significant experience handling complex billing.
• Experience with Elite 3E, Elite Enterprise, or Aderant; 2+ years of Elite 3E experience is strongly preferred.
• Strong understanding of complex legal billing, including multi-payor, fixed-fee, and split billing arrangements.
• Intermediate Excel skills, including formulas and pivot tables.
• Excellent client service and communication skills, with the ability to interact professionally with attorneys, clients, and internal teams.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet demanding billing deadlines.
• Comfortable adapting to changing processes, systems, and technology.
• A proactive, solutions-oriented approach to resolving billing issues.
• Professional discretion when handling confidential client and financial information.
• A demonstrated history of stability, with at least three years in prior positions preferred.

Why Consider This Opportunity?

This role is ideal for someone who has mastered the fundamentals of legal billing and is ready to become a go-to resource for complex billing matters and team support. You’ll have the opportunity to work with sophisticated billing portfolios, build strong relationships with attorneys and clients, contribute ideas for process improvement, and share your expertise with other members of the billing team.