Receptionist – Will Train Legal Administrative Assistant

Washington, DC Office near Metro

Up to $55,000 with a bonus and incredible benefits

5 days in the office is required.

9:00 am to 6:00 pm M-F with occasional paid overtime

This multi-practice East Coast law firm with over 40 lawyers in two offices seeks a Receptionist – Legal Administrative Assistant with a positive, upbeat personality to handle the front desk and learn legal in their DC office.

As the receptionist-administrative assistant, you will support the firm’s attorneys, staff, and guests by performing reception, administrative, and client intake with professionalism, diligence, and attention to detail.

Responsibilities:

• Initiate and coordinate “conflicts check” and new matters to open the workflow in the firm’s accounting and document management systems.
• Respond to inquiries from attorneys and support staff about the progress and status of individual new matter requests; train others as needed.
• Maintain the firm’s public (shared) calendars, assisting attorneys and staff in scheduling meetings and reserving conference rooms.
• Assist with firm contact management software, including updating and adding internal and external contacts.
• Update and maintain the phone extensions list and office map.
• Keep the reception and shared areas organized and tidy
• Restock office supplies in shared work areas and keep photocopiers stocked.
• Order office supplies as necessary and as requested.
• Order food and kitchen supplies and restock the kitchen; keep the kitchen tidy.
• Take charge of “user-friendliness” of physical space: Conference rooms stocked with “how-to” guides for conference telephone, video functions, and guest Wi-Fi passwords; Maintain labels on supply drawers, photocopiers, etc.; Maintain instructions on how to initiate fax, use the postage machine, etc.
• Coordinate building work orders and service requests.
• Assist in maintaining the firm’s library.
• Perform bookkeeping, filing, and clerical duties as requested.
• Coordinate mail and hand delivery flow in and out of the office and manage the delivery of mail and parcels to firm personnel, with adaptations for the hybrid working environment.
• Answer phones promptly, route calls as appropriate, and operate a switchboard.
• Take and relay messages promptly.
• Ensure visitors are on the security list.
• Greet visitors warmly and make sure they feel welcome and comfortable.
• Call persons waiting for visitors and book them a meeting room (if not arranged beforehand).
• Prepare conference rooms for meetings, including tidying up as necessary and setting up/breaking down food and beverage service.
• Handle Events, order, and set up Tuesday lunches.
• Assist with internal/external firm functions, including travel booking, registrations, setup, and related general tasks.
• Participate as requested in administrative tasks shared by the entire staff.
• Perform backup accounting, legal assistant, and administrative tasks as may be assigned occasionally.
• Interact with colleagues, clients, and other third parties with a high degree of professionalism, respect, and a can-do attitude; foster collegial, productive working relationships with staff, attorneys, and third parties.

Education and Experience: 

• A high school diploma is required, and an AA or BA degree is preferred.
• 1-3 years of office administrative experience needed.
• 40 wpm typing
• Knowledge of MS Word, Outlook, PowerPoint, and Excel
• Any experience in a law firm is a plus.
• Any experience with a Multiline phone system is a huge plus.

The firm culture is upbeat, collaborative, and team-focused, with 45 attorneys, and they are growing.

The firm offers a competitive salary of up to $55,000 with paid overtime, incredible benefits, learning, ample PTO, and growth.