Senior Executive Secretary to 5 Partners in firm leadership roles
NO legal experience is required!
This is a pinnacle job supporting the firm’s highest-ranking attorneys/executives.
You must have advanced Excel and PowerPoint skills to include all advanced features, including pivot tables and slides.
This rare opportunity has yet to be available for over 30 years.
Above average compensation
Location: Downtown Cleveland, OH, with phenomenal management and a collaborative, dedicated, and forward-thinking culture.
Due to the sensitivity and level of this role, this job is onsite 5 days a week, 8:30 am-5 pm M-F with last minute, in office and remote evenings and some weekend OT.
This premier firm has one of the world’s most robust integrated legal practices, with 45 offices worldwide and over 1700 attorneys. The firm is renowned for its local connections and global influence, delivering comprehensive legal services worldwide. The firm seeks an experienced Executive Secretary to handle executive administrative support for senior leadership and has legal secretaries who take all of the legal work. This is a highly confidential and sensitive job, and you will deal with partners worldwide. Please have 8+ years of executive secretary experience supporting a CEO, COO, CFO, President, or EVP.
Essential duties and responsibilities:
Prepare, revise, and proofread documents and correspondence.
Heavy scheduling, calendaring, domestic and some international travel arrangements, handling the logistics and planning of conferences, and client meetings
Prepare expense and disbursement forms for reimbursement or payment
Handling events, from inception to clean up, through event planners and in-house staff
Advanced knowledge of Excel and PowerPoint
Maintain assignment calendars
Coordinate incoming/outgoing mail and packages
Answer telephones and relay messages appropriately.
Handle all domestic and some international travel arrangements appropriately
Prepare timesheets and review client bills.
Maintain client and administrative files following firm procedures, including within the document management system
Exercise independent judgment when prioritizing work assignments
Exceptional communication skills using email, or other forms of correspondence
Work with highly sensitive and confidential attorney compensation and packages
Perform other secretarial duties as assigned
· An Associate’s degree (A.A.) or equivalent from a two-year college or technical school
· A minimum of 8 years of executive-level secretarial experience; legal is a plus but not required
· Proficiency with Microsoft Word, including knowledge of how to convert, clean, and style documents, table of contents, and authorities are required
· Expert knowledge of other software, including Microsoft Outlook, Excel, PowerPoint, and any accounting/billing software
· Must have strong communication and organizational skills and a very professional manner
37.5-hour workweek, very stable and growing, fantastic healthcare benefits, dental, vision, STD, LTD, 20 days PTO, ten holidays, 401k, pretax transportation, and more! With a very social, open, diverse firm culture.