Will-Train Attorney Recruitment Administrative Assistant

Washington, DC, 1 block from Metro

Rare 35-hour work week! This position is a Hybrid schedule.

$60,000 – $64,000 with paid overtime and bonus

One of the world’s largest and most prestigious law firms with offices worldwide seeks a hard-working will-train attorney recruitment administrative assistant to join their busy attorney recruitment department.

You will provide administrative and secretarial support for the Attorney Recruiting department.

Duties

• Provide administrative support including, but not limited to, telephone and receptionist services, logistical arrangements for meetings, maintaining calendars, and distribution of department mail.
• Prepare correspondence, documents, reports, and spreadsheets.
• Maintain department files, central index of recruitment files, records, calendars, and time records.
• Process invoices, check requests, and expense reports by confirming the accuracy of the reports and ensuring that supporting documentation is attached before forwarding the documents for signature.
• Coordinate conference rooms, including logistics for food and room set-up.
• Compile documents for Hiring Committee meetings, prepares agenda, and coordinate logistics for meetings weekly.
• Assist with planning summer associate and attorney events.
• Track RSVPs and creates name badges for events.
• Assist with the arrival, departure, and orientation of attorneys (judicial clerks, new associates) and summer associates (e.g., welcome/acceptance letters, forms, welcome packets, updating Attorney Manual, processing moving expenses, etc.), including office tours.
• Assist with administrative duties for fall hiring season, including Lawcruit data entry (applicants, write-in resumes, scheduling), office tours, and review DC Hire mailbox.
• Assist with supporting the DC Office’s diversity, equity, and inclusion efforts.
• Demonstrate effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.

Qualifications

• Solid knowledge of computer software programs (e.g., Outlook, Word, Excel) with the ability to learn new software and operating systems
• Demonstrate close attention to detail.
• Ability to handle multiple projects and shifting priorities.
• Ability to work well independently as well as effectively within a team.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Experience/Education

• High school diploma or equivalent.
• Minimum of one year of administrative or secretarial experience.

Benefits

• 35-hour workweek
• The overall well-being of their team is important, and generous benefits help you achieve wellness in all areas of your life.
• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k), and voluntary benefits.
• Generous paid time off – 21 paid days your first year/ 29 paid days off after your first year/ 10 paid holidays per year
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.