Receptionist – Legal Billing Specialist

Fantastic Administrator who will bring a smile to your face everyday!

This happy stable and growing boutique law firm in Raleigh, NC, seeks a full-time Billing Specialist – Receptionist.  The firm is designed to serve and meet the special needs of their clients and all 11 attorneys concentrate in Education Law.  The firm is recognized in North Carolina and nationally as a leader in Education Law.


40% As the receptionist you will be answering multi-line phone system, getting to know our practice and our clients and treating all with professionalism and kindness, understanding how to handle cold calls not related to our area of law in a polite and professional manner, and interact with all levels of attorneys and staff.


60% As the billing specialist you will be responsible for all aspects of client bill preparation according to both client and attorney specifications.  You will be entering new clients and matters, time entry, drafting of bills, processing edits, gathering and organizing support documentation for expense charges to include on client bills, reconciling and entering expenses, maintaining accurate billing rates and arrangements, billing addresses and billing status, monitoring WIP and A/R, coordinating the printing and mailing of invoices, processing mail, perform accounting support in areas such as cash receipts, provide time and billing application support to users as needed, research and resolve complicated billing inquiries prior to billing completion.


At least 2 years of billing and e-billing experience in a law firm or professional services environment.


High school diploma required, but a college degree is preferred.


Solid computer skills and experience using Sage Timeslips or other similar billing programs is required.


Proficiency with Microsoft Word, Excel, Outlook and exceptional organization and analytical skills are required.


This position is onsite following all COVID 19 safety protocols and there is not a remote work option


Monday through Friday, 8:30am to 5:30pm. Please be flexible to work overtime during time critical deadlines such as month-end and year-end closing.


Applicants with law firm and e-billing experience will be given first review. 


The firm offers a competitive salary, a comprehensive benefits package, 401(k) with firm matching, paid parking, a generous paid time off program in addition to other benefits.